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Operations Assistant

Job offer at Asian Development Bank

Operations Assistant

IMPORTANT INFORMATION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Energy Sector Group (SDSC-ENE) of the Sector Advisory Service Cluster (SDSC), within the Sustainable Development and Climate Change Department. The Sustainable Development and Climate Change Department provides leadership, innovation, and knowledge sharing for ADB’s sector and thematic work. The SDSC-ENE operates as a secretariat for all energy related activities at ADB. In this role, the SDSC-ENE activities are focused on strategically supporting operations, while knowledge management and sharing and its program on human resource and talent management enhance its capacity to support operations.

To view ADB Organizational Chart, please click here.

Job Purpose

The Operations Assistant will provide technical and administrative support to the SDSC-ENE by carrying out policy and strategy related work, providing support in the processing and implementation of technical assistance, and coordinating matters relating to sector knowledge events and outputs. The incumbent will report to the Chief of Energy Sector Group and designated International Staff and senior National Staff.

Responsibilities

  • Coordinates and monitors activities for the sector operational plan and sector group work plan and other policy and strategy-related activities.
  • Contributes to the preparation of sector-related documents including collecting, retrieving files/documents, preparing tables and charts for briefing materials, reports, presentations, etc. as may be assigned.
  • Provides support in processing TAs, particularly inputting/updating information in the eOps and similar databases, preparing correspondences, and monitoring processing schedule.
  • Provides support to the organization of sector-related knowledge events including budget preparation, logistical arrangement, engagement of resource persons, dissemination activities, drafting of briefing notes, coordinating with participants from, inter alia, DMCs, regional and international organizations and ADB; and fulfilling protocol and communications-related requirements as needed.
  • Ensures the effective coordination of supervisors’ schedules by maintaining their calendars and arranging appointments, meetings, travel and accommodation as specified by the supervisors and in accordance with ADB procedures.
  • Ensures that all incoming mails are properly recorded, distributed and brought to the attention of concerned staff, and that outgoing mails/documents are delivered on time. Responds on behalf of the supervisor to straightforward/routine correspondences and drafts replies on more complex issues in accordance with guidelines. Monitors progress/status of matters requiring immediate action/attention to ensure timely completion of required action.
  • Performs other duties and responsibilities as may be assigned.

Qualifications

Relevant Experience & Requirements

  • Bachelor’s degree, preferably in Business Administration, Accounting, Commerce, Economics, Engineering, Management, Social Sciences or other relevant discipline
  • Minimum of 5 years of relevant professional experience
  • Excellent written and verbal communication skills in English is required
  • Thorough understanding of the role and function of the division/office/department and a good general understanding of the organization’s purpose
  • Good working knowledge of ADB’s procedures, formats and standards relevant in the performance of assigned work
  • Please refer to the link for ADB Competency Framework for Administrative Staff Level 4

    General Considerations

    The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

    ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

    ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

    Please note that the actual level and salary will be based on qualifications of the selected candidate.

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