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Senior Operations Officer

Job offer at Asian Development Bank

Senior Operations Officer

IMPORTANT INFORMATION:

Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Social Sectors and Public Sector Management (PASP) Division within the Pacific Department. The department responsible for client relationships with 14 Pacific developing member countries. PASP manages loan, grant, technical assistance (TAs) and knowledge products relating to the social sectors, education, health, social protection, public sector management, and gender (inclusive of cross divisional support). The division also manages the PARD-wide economic work and work on fragility as this relates to ADB’s efforts to support Fragile and Conflict Afflicted Situations (FCAS).

To view ADB Organizational Chart, please click here.

Job Purpose

The Senior Operations Officer will provide inputs under the broad objective to support project processing, portfolio management, and in the establishment, maintenance and use of ADB’s project management and administration information system. In particular, the position is responsible for providing direct technical assistance in the overall monitoring and coordination of the processing and administration of loans and TAs in PASP. The incumbent is expected to provide close supervision and guidance to Project Analysts in the Division. The incumbent will report to Director, PASP and/or designated International Staff.

Responsibilities

Project Processing and Administration

  • Reviews draft Concept Papers, draft report and recommendation of the President (RRP) and TA papers and provides input on implementation and financial arrangements taking into account lessons learned from previous projects and ensures compliance with procurement policies and procedures.
  • Assists in the design of project implementation arrangements, including procurement procedures, disbursement, and recruitment of consultant.
  • Initiates the preparation of the Project and/or Facility Administration Manuals (PAM/FAM) by consolidating data and information for appendixes, description and scope, project cost and financing plan, procurement plan, and terms of reference for the consulting services, design and monitoring framework, loan covenants, and others.
  • Participates in the departmental portfolio review meetings and monitors and analyzes the Division’s portfolio, prepares and coordinates background materials for the quarterly Project Performance Review Meetings. Plans and coordinates the Division’s inputs and follow ups to the country portfolio management reviews.
  • Reviews bidding documents for procurement of works, goods and services, and ensures compliance with ADB guidelines and policies for projects administered by PASP.
  • Participates in various missions as required such as inception, review, mid-term review and project completion missions. Reviews project mission’s back-to-office report with emphasis on the review of loan/grant covenants.
  • Reviews Executing Agency’s (EA) bid evaluation reports and recommendations for prequalification and contract awards. In consultation with the Project Officer, reviews EAs’ submission on recruitment of consultants.
  • Prepares Procurement Papers for consideration of Procurement Committee. Provides guidance to EAs on ADB’s procurement guidelines and policies.
  • Provides quality control support in developing the design and monitoring framework by the project teams.
  • Provides guidance and training to Project Analysts in resolving complex project issues.

Operations Coordination and Division Budget Administration

  • Coordinates and undertakes analysis of the overall performance and trends of the division’s operations portfolio, plans and monitors mission plans and deliverables of the processing and administration missions, and performs the overall operations coordination functions of the division.
  • Analyzes and monitors the Division’s annual work program which includes providing inputs for the preparation of yearly projections on contract awards and disbursements, Project Completion Report (PCR) and TA Completion Report.
  • As the division’s budget coordinator, analyzes budget utilization of business travel and staff consultants to ensure that expenditures are properly accounted for and that deviations from forecasts are justified. Provides guidance to the division’s designated budget alternate to ensure continuity in the absence of the Senior Operations Officer.

Others

  • Prepares draft briefing notes and presentation materials for workshops, conferences, meetings and seminars.
  • Performs other duties as may be assigned by Director, PASP, and as reflected in the incumbent’s workplan.

Qualifications

Relevant Experience & Requirements

  • Bachelor’s degree preferably relevant to project financial management and administration.
  • At least 8 years of relevant work experience; preferably with related experience in international agencies.
  • Experience providing guidance and training to project analysts on quality of project processing and implementation.
  • Please refer to the link for ADB Competency Framework for NS 3-4

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.

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